You are meticulous. You haven't misplaced a receipt or a decimal point in years, and you don't anticipate that streak ending any time soon. Thorough, capable, and detail-oriented, you are committed to using your skills to support Shelter House's mission to prevent and end homelessness in our community.

 

Essential Duties and Responsibilities:

1. Maintain full scope of the agency's accounting functions:

• Maintain the general ledger on an accrual basis of accounting using QuickBooks Online.
• Assure timely and accurate completion of all Accounts Receivable/Accounts Payable tasks, and processing of all expenditures and maintain appropriate hard copy and electronic documentation systems.
• Track Accounts Payable to ensure timely collection of revenue.
• Prepare detailed monthly invoices for numerous funding sources and ensure they are coded and accurately entered into the accounting system.
• Maintain month-end and year-end procedures.
• Set and refine controls to assure the accounting for all financial transactions is both accurate and complete.
• Ensure that all accounting functions are completed according to established deadlines.

 

2. Issue payment to vendors, produce invoices for services rendered by Shelter House, and reconcile all bank accounts:

• Issue payments to vendors in a timely manner and maintain all vendor accounts.
• Issue invoices for services rendered by Shelter House in a timely manner and reconcile payments, assuring that financial controls are in place to capture revenues for all services provided.
• Ensure sales tax for services rendered is charged when relevant and that timely payments are made to the Iowa Department of Revenue.
• Prepare all deposits and reconcile with both donor/funder records and accounting systems.
• Reconcile bank accounts monthly; reconcile bank deposits with internal records and monitor all checks not cancelled within 90 days.
• Complete month-end checklists for reconciliation and required approvals.

 

3. Generate agency financial reporting documents:

• Prepare detailed monthly reports for multiple funding sources; ensure they are coded and accurately entered into the accounting system.
• Support Program staff in the tracking and management of department budgets.
• Submit Forms 1099 and 1096 used to report non-employment income to the Internal Revenue Service (IRS).
• Provide Management with relevant financial reports on a timely basis.

 

4. Provide support to Management and the Executive Director:

• Attend Audit and Finance Committee meetings.
• Present training in accounting and finance procedures to non-accounting staff.
• Assist with compiling reports and paperwork requested by auditors.
• Assist with annual budgets for grants and related expenses.

 

All other duties as assigned.

 

Reports to: Finance Director

 

Full job description available, please email HR-Staff@shelterhouseiowa.org for details.

 

Requirements

Qualifications, Experience, and Education Requirements:

• Experience with financial reporting, payroll processing, and accounts payable.
• Associate's or Bachelor's degree in accounting or finance.
• Experience with grants and contracts desirable.
• Commitment to accuracy and timeliness.
• Experience billing fee-for-service programs desirable.
• 3 years' general ledger accounting experience.
• Experience with QuickBooks (Online) and Microsoft Office Suite.
• Ability to take direction and maintain confidentiality.
• Detail-oriented, solution driven, and have a team attitude.
• Commitment to the Shelter House mission and vision with a desire to learn more about our work.

 

Physical Requirements:

1. Prolonged periods of sitting at a desk and working on a computer.
2. Must be able to life 15 pounds at times.

 

Pay:

The payrate for this position is $48,000 - $52,000 commensurate with experience.

 

Interviews with qualified candidates will be conducted on a rolling-basis until the position is filled. Shelter House is an Equal Opportunity Employer and a United Way Agency.

 

Salary Description

$48,000 - $52,000 commensurate with experience